Legal Assistant - (Glasgow)

Aberdein Considine are looking for a Legal Assistant to provide administrative support to our Private Client department based within our Glasgow office. The successful individual must be able to provide a high level of service to maximise business opportunities.

Key Responsibilities

• Answering telephone calls, taking messages, setting up appointments and managing team diaries
• Opening money laundering and legal files
• Coordinating and managing work to support Solicitors and Paralegals
• Secretarial support to fee earners: mainly typing of dictation, fee notes, client correspondence
• Entering precise data quickly and correctly
• Office administration duties: filing and scanning
• Mail duties: Organising all mail for signature, collection and allocation of mail to appointed staff within the department, ensuring all mail leaves the department on the day scheduled
• Assisting with the receipt of new instructions / referrals
• Using various computer systems to create/update and maintain client records accurately
• Dealing with basic client queries and taking messages where appropriate
• Preparing fee notes
• Registering Powers of Attorney
• Completion of forms
• Lodging & uplifting of wills and documents
• Debt Management

Qualifications

• Highers or equivalent in English and Mathematics

Skills and Experience

• Pleasant telephone manner and efficiency in relaying and taking messages
• Computer literate and familiar with MS office packages

• Previous office experience

Aptitudes

• Ability to multitask, prioritise workload, great attention to detail and excellent organisational skills
• Portray a professional manner at all times
• Positive and proactive manner
• Flexibility and the willingness to learn
• Ability to work as part of a team
• Approachable manner and calm under pressure