Legal Assistant

Aberdein Considine are looking for a Legal Assistant to join our Conveyancing Department in Inverurie. 

Job Purpose

The successful candidate will be responsible for covering all aspects of residential conveyancing and providing general assistance to the legal team. As well as assisting with Wills and Powers of Attorney.

Key Responsibilities

• Opening Purchase Files on Visual Files/Preparing Quotations/TOB’s/Offers/typing missive letters/completing Money Laundering/importing documents onto case management system
• Logging offers on Sale Files, requesting searches and redemption statements, importing documents onto case management system
• Opening Discharge Files on Visual Files, preparing Discharge for sending to lender (electronically or in paper format) and registering with Registers of Scotland
• Maintain files post settlement i.e. chasing outstanding documents, sending out documents to clients, Lenders and Solicitors and liaising with conveyancers re file issues
• Drafting Wills and Powers of Attorneys, registering Powers of Attorney with the Office of Public Guardian, logging Wills in our Deed Store
• Registering documentation with Registers of Scotland 
• Preparing Fee Notes and tracking fees paid
• Dealing with legal and title deed enquiries received in the office 
• Dealing with clients within office and on the telephone to include arranging appointments for the Solicitors in the office 
• Keeping clients updated on their transaction 
• Scanning relevant file documents onto case management systems, sending out Deeds, closing and shredding files 
• Meet with clients to take relevant ID/witness client signatures on documentation 

Qualifications

Essential

• National 5 / Higher qualifications

Skills and Experience

Essential 

• Confidentiality
• Ability to prioritise workload
• Excellent communication skills
• Attention to detail
• Experience dealing with customers / clients

Desirable  

• Previous Conveyancing experience
• Knowledge of cashroom procedures 

Knowledge

Essential

• Knowledge of using computer systems 

Aptitudes

Essential

• Ability to work on own initiative