Legal Business Co-ordinator (Private Client)
Date Posted: 21/11/2024
Location: Glasgow ( City Centre)
Job Description
Full Time/ Part Time (4 days)
Permanent
Our busy Private Client department, are recruiting for an experienced Legal Business Co-ordinator, familiar with Wills, Trusts and Executries to join the Private Client Team and support multiple fee earners whilst coordinating work loads.
JOB PURPOSE
• Provide administrative support to the Glasgow Private Client Department on a day to day basis on key business requirements.
• Provide a consistently high level of service to maximise business opportunities.
• To work as part of a team and individually to ensure the best customer service.
KEY RESPONSIBILITIES
• Answering telephone calls, taking messages, setting up appointments and managing team diaries
• Opening money laundering and legal files
• Secretarial support to Solicitors and Paralegals (six 6 fee earners): mainly typing of dictation, fee notes, client correspondence
• Entering precise data quickly and correctly
• Office administration duties: filing and scanning
• Mail duties: Organising all mail for signature, collection and allocation of mail to appointed staff within the department, ensuring all mail leaves the department on the day scheduled
• Assisting with the receipt of new instructions / referrals
• Using various computer systems to create/update and maintain client records accurately
• Dealing with basic client queries and taking messages where appropriate
• Preparing fee notes
• Registering Powers of Attorney
• Completion of forms
• Lodging & uplifting of wills and documents
• Debt Management
Requirements
• Highers or equivalent in English and Mathematics
• Pleasant telephone manner and efficiency in relaying and taking messages
• Computer literate and familiar with MS office packages
• Previous office experience
• Ability to multitask, prioritise workload, great attention to detail and excellent organisational skills
• Portray a professional manner at all times
• Positive and proactive manner
• Flexibility and the willingness to learn
• Ability to work as part of a team
• Approachable manner and calm under pressure
How Do I Apply?
Online: Application Form
Download: Application Form
E-mail: recruitment@acandco.com
Mail: Human Resources Department
Aberdein Considine
5 - 9 Bon-Accord Crescent
Aberdeen
AB11 6DN